The HALO Trust

Procurement Assistant

Hidden GemGeneralPosted 3 mo ago

Location

Siemreap Province

Job Type

FULLTIME

Salary

USD 363 - 363

Work Mode

On-site

Languages

Khmer, English

About the role

Prepare and process requisitions and purchase orders for supplies and equipment.
Maintain records of goods ordered and received by logistics unit.
Assist in forecasting procurement needs and advise on lead time.
Assist to prepare purchase requisitions, follow-up on approvals and issues purchase orders in accordance with company policy and negotiated terms and conditions.
Review, evaluate, and process invoices for final delivery to finance for supplier payment.
Regularly communicate with supplier as per PO guidelines for price, delivery and build and maintain strong relationships with all vendors and suppliers.
Ensure procurement paperwork is filled and archived in the HALO Cambodia systems.
Collect goods/supplies from supplier based on the contractual terms on delivery.
Liaise with storekeeper to ensure all goods/supplies arrive on time and in good condition.
Travel to suppliers’ locations to procure goods as required.
Assist in market surveys to determine the competitive market price and update management.
Carrying out administrative tasks as needed, such as scanning and printing.
Identify, mitigate, and escalate procurement risks to enable the organisation to meet its obligations and maximise business opportunities.
Assist to generate reports on procurement and contract activity to conform to audit requirements.
Ensure all the procurement processes are in accordance with the organization SOPs.
Support in administrative related daily activities.
Regular update the price list for supplies estimated pricing.
Ensuring correct procedures are followed and checking receipt of goods and services before issuing of payment.
Advise on requests placed to avoid duplicated supplies requests.
Managing incoming and outgoing correspondence regarding procurement.
Support procurement officer with regular follow-up during absence and assume responsibility.
Assist in coordinating with the field teams to make accurate requests.
Attend any partners’ procurement cluster meetings that the office will plan.
Any other duties as may be required and deemed staff can execute.

Required Skills

ProcurementPurchasingRequisition ProcessingPurchase Order ManagementRecord KeepingInventory ManagementForecastingLead Time ManagementInvoice ProcessingSupplier CommunicationVendor Relationship ManagementDocument ArchivingLogistics CoordinationMarket ResearchPrice AnalysisAdministrative TasksRisk IdentificationRisk MitigationRisk EscalationReporting