Cashier & Admin

Transactions management with stakeholders. Site report – Operations. Monthly print out invoice listing (WinS, Site balance, Stock invoice, Water Quality). Consolidate data between field activities and effective clearance (Site Clearance Monthly Clearance). Prepare supporting financial document follow-up cash transaction / collection / reconciliation. Ensure completion supporting documents collection (For accountants bookkeeping). Pilot cashier app tasks. Site report into Cashier app. Ensure communication coordination with the entrepreneurs. Entry data from the entrepreneur’s site report weekly. Ensure accuracy the data. Edit and send invoice to the entrepreneur (WinS, EC Stock). Follow-up and ensure payment of the invoices by entrepreneurs. Verify accuracy the WinS report sent by entrepreneurs. Validate and confirm reception of the payment. Close monthly site report and report to finance department. Cash Management: Process cash hand replenishment (Cash top up). Controlling petty cash. Perform cash count

• weekly and monthly basis. Cash hand reconciliation. Prepare payment documents for suppliers such as site material suppliers, landlords, utilities, internet .. Stock Control: Ensure stock management in the regional office such as stock in, stock out, first in, first out. Ensure recording of the stock flow into specific software. Perform stock inventory (monthly and quarterly). Office management: Admin day management of the regional office (including security, cleaning hygiene and maintenance). Prepare quotation and source supplier for the maintenance of office. Ensure office have maintenance. Ensure office have enough material, equipment, stationery. Assist HQ cashier material distribution to all staff platform (admin/IT materials). Ensure the office has enough small material and books for operations, example site clearance, cash payment, plastic bags, etc. Assist HQ cashier material distribution to all staff platform (admin/IT materials) Monitoring. Monitor with “Monitor”. Ensure have enough TS1001 form (Payment request, mission letter, vehicle maintenance, log sheet, official receipt and other forms needed by group with site clearance book). Record letter and assist admin manager & procurement manager on preparation official letters and agenda for the liaison with the stakeholder. Monthly print out letter for commune operation team. Prepare meetings for shops according to needs of regional office. Support every event according to needs of regional office. Prepare meetings for shops according to needs of regional office. Ensure administrative tasks requested by regional managers are done on time. Maintain confidentiality of financial & compliance document organization. Control fixed assets of the regional office.

• Bachelor's Degree in Bank/Finance/Accounting is preferred.
• Bachelor's Degree in Administration is preferred.
• Cashier & Admin in Financial (Banks, Microfinance) for 2 years is preferred.
• Computer knowledge (Ms. Office).