Mines Advisory Group

Procurement and Logistics Officer

OperationsPosted 3 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Salary

USD 540 - 540

Work Mode

On-site

Industry

Non-Governmental Organization

Languages

Khmer, English

About the role

The Procurement and Logistics Officer will work under the overall guidance of the Head of Procurement and Logistics.
She/he will be responsible for overall all logistical and procurement activities at Phnom Penh level, including liaison with Battambang and Ratanakiri, travel and hotel bookings, Asset and Stock management in the Phnom Penh office, Register ONG plate number, visa process, office maintain, data-input, filing, documentation collection & control.
DUTIES & RESPONSIBILITIES: Procurement: Processing of procurement for goods, service and work for Phnom Penh, Ratanakiri and Battambang in compliance with MAG procurement policy.
Preparing Procurement Request Forms, Purchase Orders and Payment Vouchers and submitting to the HoPL for checking.
Performing research to identify potential suppliers and evaluating their qualifications.
Negotiating price changes with suppliers when costs fluctuate significantly.
Assist HoPL contact suppliers for invitation bidding/tender.
Updating the Procurement Tracker on a daily basis and circulating when appropriate.
Liaise with suppliers and service providers to ensure the timely and accurate completion of orders and receipt of goods.
Monitoring Preferred Supplier Agreements to ensure renewal takes place in a timely fashion.
Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors.
Coordinate with Finance on payment-related issues.
Perform any other duties and responsibilities assigned by HoPL.
General Logistics: Maintaining up to date and accurate procurement files in soft copy into Procurement and Logistics Channel.
Organizing and following up on delivery of items to Provincial bases (RTK/ BTB).
Arrangement for booking hotels and taxis for staff/visitors.
Arrange and booking for training, workshops, conferences event.
Processing and prepare the require documentation for vehicle/motorcycle registration new plate number.
Processing and prepare the require docum.

Required Skills

ProcurementLogisticsLiaisonTravel bookingHotel bookingAsset managementStock managementRegistrationVisa processingOffice maintenanceData entryFilingDocumentation managementProcurement policy complianceProcurement Request FormsPurchase OrdersPayment VouchersSupplier researchSupplier evaluationNegotiation

Compensation Details

Salary:OK Transparent

About Mines Advisory Group

Company page Visit Website

The Mines Advisory Group (MAG) is a British based Non-Governmental Organization engaged in the eradication of landmines and other unexploded ordnance. MAG’s mission is to build the futures of people affected by the remnants of conflict through responsive, quality-driven and progressive action. We remove the physical threat of injury and death and alleviate economic devastation. We provide clearance and education enabling an escape from the poverty and suffering caused by conflict. MAG has been working in the field of Humanitarian Mine Action in Cambodia since 1992.

Industry

Non-Governmental Organization

More at Mines Advisory Group

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2 open

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About the role

The Procurement and Logistics Officer will work under the overall guidance of the Head of Procurement and Logistics.
She/he will be responsible for overall all logistical and procurement activities at Phnom Penh level, including liaison with Battambang and Ratanakiri, travel and hotel bookings, Asset and Stock management in the Phnom Penh office, Register ONG plate number, visa process, office maintain, data-input, filing, documentation collection & control.
DUTIES & RESPONSIBILITIES: Procurement: Processing of procurement for goods, service and work for Phnom Penh, Ratanakiri and Battambang in compliance with MAG procurement policy.
Preparing Procurement Request Forms, Purchase Orders and Payment Vouchers and submitting to the HoPL for checking.
Performing research to identify potential suppliers and evaluating their qualifications.
Negotiating price changes with suppliers when costs fluctuate significantly.
Assist HoPL contact suppliers for invitation bidding/tender.
Updating the Procurement Tracker on a daily basis and circulating when appropriate.
Liaise with suppliers and service providers to ensure the timely and accurate completion of orders and receipt of goods.
Monitoring Preferred Supplier Agreements to ensure renewal takes place in a timely fashion.
Check quality of deliverables and ensure that procured items are delivered properly as per specification as well as contract agreement and deal with performance evaluation of vendors.
Coordinate with Finance on payment-related issues.
Perform any other duties and responsibilities assigned by HoPL.
General Logistics: Maintaining up to date and accurate procurement files in soft copy into Procurement and Logistics Channel.
Organizing and following up on delivery of items to Provincial bases (RTK/ BTB).
Arrangement for booking hotels and taxis for staff/visitors.
Arrange and booking for training, workshops, conferences event.
Processing and prepare the require documentation for vehicle/motorcycle registration new plate number.
Processing and prepare the require docum.