Second Higher Education Improvement Project (HEIP2)

National Procurement Administration Assistant

GeneralPosted 2 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Work Mode

On-site

Languages

English, Khmer

About the role

Assist in preparing all related documents for each step of the procurement process, ensuring accuracy and compliance.
Coordinate and manage all necessary administrative tasks and logistical arrangements to ensure the smooth execution of procurement meetings.
Handle document signing with stakeholders of HEIP-2, ensuring proper authorization and maintaining accurate records.
Scan, profile, and organize all procurement-related documents.
Monitor and follow up on procurement progress to ensure timely completion.
Liaise with the Project Procurement Unit to ensure alignment with procurement objectives.
Communicate and facilitate collaboration between HEIP-2 stakeholders.
Support ongoing procurement initiatives through documentation and coordination assistance.
Perform other administrative tasks as assigned by the Project Procurement Team, ensuring smooth procurement operations as needed.
Assist in preparing and formatting procurement-related correspondence, reports, memoranda, meeting records, and other administrative documents in English and Khmer.
Assist Project Procurement Officers in preparing procurement documents for goods, services, and consulting services, including Requests for Expressions of Interest, bidding/request documents, invitations, notices, advertisements, and contract award information.
Assist in organizing bid/proposal openings, evaluation meetings, negotiations, Procurement Review Committee meetings, and other procurement-related activities.
Assist in preparing agendas, attendance records, meeting materials, draft minutes, action points, and follow-ups.

Required Skills

Procurement Process ManagementDocument PreparationAccuracy and ComplianceAdministrative Task ManagementLogistical ArrangementsStakeholder ManagementRecord KeepingProgress MonitoringFollow-upLiaisonCollaboration FacilitationCorrespondence PreparationReport WritingMemoranda PreparationMeeting Minutes PreparationDocument FormattingEnglishKhmerBid/Proposal PreparationRequest for Expressions of Interest

Schedule & Flexibility

Schedule:standard

About Second Higher Education Improvement Project (HEIP2)

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The Second Higher Education Improvement Project (HEIP2) activities are funded by the International Development Association (IDA) Credit of US$80 million equivalent and US$1.7 million from the Royal Government of Cambodia.