Baramey

Project Coordinator

GeneralPosted 1 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Experience

2+ Years

Experience level

Associate

Work Mode

On-site

About the role

Create and maintain master event timeline.
Follow up with vendors on quotes, contracts, technical details, and setup.
Collect and organize documents.
Confirm load-in / load-out times.
Report issues to Event Manager.
Prepare city hall documentation: manpower lists, event overview, site layout attachments.
Track submission dates; follow up with City Hall.
Coordinate with designers, floor coordinator, operations, and internal teams.
Send meeting notes and action lists.
Track internal deliverables and update Asana.
Prepare checklists, track task completion, and report status to Event Manager.
Help monitor project budget and expenses.
Arrange meetings, site visits, rehearsals, and project briefings.
Maintain project documents and keep files organized.
Coordinate with internal team, vendors, freelancers, and suppliers.
Follow up on assigned tasks and ensure deadlines.

Requirements

Bachelor's Degree.
Project coordination, event coordination, marketing operations, or production support for 2 years.
Strong organizational skills; comfortable building and maintaining timelines, checklists, and tracking spreadsheets.
Experience with document management and file organization.
Proficiency in Google Sheets/Excel, Google Docs, PowerPoint, and ability to learn PM tools quickly.
Event activation experience (concert, festival, live event).
Asana or similar project management tool experience.
Experience preparing city hall documentation, permits, and regulatory submissions (Cambodia & SEA).
Vendor coordination and timeline tracking experience.
Experience creating master timelines and breaking into task categories (design, operations, vendor).
Familiarity with budget tracking and expense monitoring.

Required Skills

Project coordinationEvent coordinationMarketing operationsProduction supportOrganizational skillsBuilding and maintaining timelinesBuilding and maintaining checklistsBuilding and maintaining tracking spreadsheetsDocument managementFile organizationGoogle SheetsExcelGoogle DocsPowerPointAbility to learn PM tools quicklyEvent activationAsanaProject management tool experiencePreparing city hall documentationPermits