Helpcode

Admin And Finance Officer

FinancePosted 1 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Experience

2+ Years

Experience level

Associate

Work Mode

On-site

Industry

Non-governmental Organization

About the role

Perform accounting and financial management tasks, including recording and reconciling accounting transactions, preparing journal entries, and maintaining accurate accounting records.
Support monthly and annual financial closing processes, prepare financial reports, and assist with budget monitoring and forecasting.
Maintain supporting documentation for accounting entries.
Process vendor payments, staff reimbursements, and bank transfers, verifying payment documents and ensuring proper approvals.
Monitor cash balances and maintain reconciliation paperwork.
Prepare monthly payroll based on attendance and leave records, calculate salary tax, and review NSSF deductions.
Prepare and submit Salary Tax, Withholding Tax, and NSSF declarations, maintaining payroll and statutory filing records.
Issue and monitor staff advances, review settlements with supporting documents, and follow up on outstanding advances, maintaining audit trails and settlement documentation.
Manage procurement requests and quotation analysis, support supplier selection and contract administration, and maintain procurement documentation and records.
Ensure compliance with organizational and donor requirements.
Coordinate MOU renewals with MFAIC and MoEYS, prepare regulatory and ministry submissions, and support legal registration requirements.
Coordinate country representative documentation and government correspondence.
Support internal and external audits, and maintain SharePoint and physical filing systems, ensuring audit readiness and document compliance.
Assist with ACAR and regulatory reporting requirements.
Support staff contract administration and leave management, maintain office assets, inventory, supplier records, and travel arrangements.
Coordinate administrative support for staff and visitors.
Assist with visa and permit administration when required.

Requirements

Previous experience in accounting, finance, administration, procurement, NGO operations, or related fields is an advantage but not mandatory.
Experience in NGOs and Community Development for 2-3 years.
Proficiency in Microsoft Excel and Microsoft Office.
Knowledge of accounting principles and financial recordkeeping.
Experience with payroll, salary tax, withholding tax, and NSSF administration.
Experience with bank reconciliation and cash management.
Experience in procurement and supplier management.
Familiarity with SharePoint and document filing systems.
Experience with audit and compliance support.

Required Skills

AccountingFinanceAdministrationProcurementNGO OperationsCommunity DevelopmentMicrosoft ExcelMicrosoft OfficeAccounting PrinciplesFinancial RecordkeepingPayrollSalary TaxWithholding TaxNSSF AdministrationBank ReconciliationCash ManagementSupplier ManagementSharePointDocument Filing SystemsAudit Support

About Helpcode

Company page Visit Website

Helpcode is an Italian based NGO that have been operating in Cambodia since 2006, working on projects in 40 villages in the provinces of Sihanoukville, Kampot and Kandal and more recently in the informal settlements on the outskirts of Phnom Penh. Our initiatives aim to support the most vulnerable children in Cambodia with access to an education and to create supportive environments for children’s health and wellbeing within the communities and schools in which we work.

Industry

Non-governmental Organization