Happy Cambodian Children Organization (HCC)

Administration and Finance Officer

FinancePosted 3 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Work Mode

On-site

Industry

Non-profit

Languages

English, Khmer

About the role

The Admin and Finance Officer is responsible for ensuring effective financial management, administrative operations, and office support for Happy Cambodian Children Organization (HCC).
The position ensures accurate financial records, compliance with Cambodian laws and donor requirements, efficient office administration, and financial spot checks on HCC's implementing partners.
The officer works closely with the Executive Director, implementing partners, auditors, and relevant government institutions to support the successful implementation of HCC programs.
DUTIES & RESPONSIBILITIES: Financial Management Maintain complete and accurate financial records in accordance with HCC financial policies and donor requirements.
Prepare monthly, quarterly, semesterly and annual financial reports.
Process staff advances and ensure timely settlement with proper supporting documents.
Review payment requests and ensure expenditures comply with approved budgets and financial policies.
Maintain an organized filing system for all financial documents.
Assist with annual budgeting and financial planning.
Support internal and external audits.
Partner Financial Monitoring Conduct quarterly financial review meetings with HCC implementing partners to spot check project expenditures and budget utilization.
Review partner financial reports and supporting documents.
Report issues to the Executive Director for further actions.
Conduct financial monitoring visits to implementing partners when required.
Assist the Executive Director in yearly financial audits of HCC implementing partners and prepare audit report with recommendations.
Tax and Statutory Compliance Prepare and submit monthly and yearly tax declarations, including: Salary Tax Withholding Tax Other applicable taxes Ensure timely monthly NSSF registration and contribution payments.
Maintain compliance with other Cambodian tax regulations, labor requirements and accounting / audit authorities.
Coordinate with tax and other authorities when necessary.
Asset Management Maintain and regularly update the HCC fixed asset register.
Label, track, and verify organizational assets.
Conduct periodic physical asset verification.
Ensure proper maintenance and safeguarding of HCC assets.
Prepare annual asset inventory reports.
Administrati.

Required Skills

Financial ManagementAdministrative OperationsOffice SupportFinancial Record KeepingCompliance with Cambodian LawsDonor Requirements ComplianceOffice AdministrationFinancial Spot ChecksCollaborationCommunicationReportingBudgetingFinancial PlanningAudit SupportFinancial MonitoringExpenditure ReviewTax PreparationTax SubmissionNSSF RegistrationNSSF Contribution Payments