AIP Foundation

Operations Coordinator

GeneralPosted 3 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Work Mode

On-site

Industry

Non-profit

Languages

Khmer, English

About the role

The Operations Coordinator will support the day-to-day operations, administration, finance coordination, HR administration, procurement, logistics, and office support functions of AIP Foundation Cambodia.
The position is designed as a hybrid Operations and Program Administration role to ensure smooth office operations while also providing practical administrative and logistical support to Cambodia program activities.
The Operations Coordinator will work closely with the Country Director, Program Manager, Program Officers, Program Assistants, Finance Assistant, Finance Team, HR Officer, and other relevant team members to ensure that operational and program administration processes are well coordinated, properly documented, and completed in a timely and compliant manner.
DUTIES & RESPONSIBILITIES: Office Operations and Administration Coordinate day-to-day office administration and general office support for AIP Foundation Cambodia.
Maintain proper filing systems for office, operational, HR, procurement, finance, and program administration documents.
Support office supplies, equipment, inventory, asset management, and vendor coordination.
Coordinate office logistics, meeting arrangements, travel bookings, accommodation, transportation, and other administrative arrangements as required.
Support the preparation, collection, and filing of administrative documents, internal forms, correspondence, and approvals.
Support the maintenance of office systems, records, and compliance-related administrative files.
Coordinate with vendors, service providers, landlords, government offices, and other external parties on routine administrative matters.
Support the Country Director and team members with general administrative coordination as needed.
Procurement and Vendor Coordination Support procurement processes in accordance with AIP Foundation policies and donor requirements.
Receive and check approved purchase requests and supporting documents before processing.
Coordinate quotations, comparison tables, purchase orders, supplier communication, and related procurement documentation.
Support procurement and payment documentation for office operations and program activities.
Maintain proper record.

Requirements

Cambodian national.
Starting date: As soon as possible.

Schedule & Flexibility

Start date:Flexible/ASAP

About AIP Foundation

Visit Website

AIP Foundation is a non-profit organization dedicated to saving lives on the roads and increasing access to safe, equitable, and sustainable mobility for all.

Industry

Non-profit