Baramey Production Company Limited

Project Coordinator, Vendor and Production Coordinator, Event Design Specialist, Floor Event Coordinator

DesignPosted 1 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Experience

2+ Years

Experience level

Associate

Work Mode

On-site

Industry

Entertainment

Languages

English, Khmer

About the role

Support the Event Manager and project team in keeping every project organized, on , and well coordinated from planning through to event completion.
Create and maintain master event timeline; follow up.
Break down tasks by design, operations, vendor, city hall.
Track deadlines daily.
Follow up with vendors on quotes, contracts, technical details, setup.
Collect and organize documents.
Confirm load-in / load-out times.
Report issues to Event Manager.
Prepare city hall documentation: manpower lists, event overview, site layout attachments.
Track submission dates; follow up on mission letter approval with City Hall.
Coordinate with designers, floor coordinator, operations.
Internal meetings; send meeting notes and action lists.
Track internal deliverables and update in Asana.
Prepare checklists, track task completion, report status to Event Manager.
Help monitor project budget and expenses.
Arrange meetings, site visits, rehearsals, and project briefings.
Maintain project documents and keep files organized.
Coordinate with internal team, vendors, freelancers, and suppliers.
Follow up on assigned tasks and ensure deadlines are met.
Responsible for stage materials, event layout, signage/wayfinding, stage visuals, 3D renders, tickets, wristbands, and merchandise.
Coordinate with the production team on technical specs.
Revise designs based on feedback from the Manager.
Prepare final art for printing and production.
Support last-minute design needs during event period.
Work closely with Event Managers and the Production team to ensure designs can be produced correctly.
Update art based on client or internal feedback.
Organize design files and maintain brand consistency.
Support creative ideas during project planning.

Requirements

Bachelor's Degree.
Project coordination, event coordination, marketing operations, or production support for 2 years.
Strong organizational skills; comfortable building and maintaining timelines, checklists, and tracking spreadsheets.
Experience with document management and file organization.
Proficiency in Google Sheets/Excel, Google Docs, PowerPoint, and ability to learn PM tools quickly.
Event or activation experience (concert, festival, or live event).
Asana or similar project management tool experience.
Experience preparing city hall documentation, permits, or regulatory submissions (Cambodia or SEA).
Vendor coordination or timeline tracking experience.
Experience creating master timelines and breaking into task categories (design, operations, vendor).
Familiarity with budget tracking or expense monitoring.
Excellent written and verbal communication; comfortable following up with internal and external s.
Proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign).
Portfolio demonstrating 3+ event/live-event design projects (stage, signage, or printed materials).
Ability to deliver high-quality under tight deadlines (1–2 week turnarounds).
Strong attention to detail; understanding of print specifications and file preparation for production.
Live event, concert, or festival design background.
Motion graphics or video design.

Required Skills

Project coordinationEvent coordinationMarketing operationsProduction supportOrganizational skillsBuilding and maintaining timelinesChecklistsTracking spreadsheetsDocument managementFile organizationGoogle SheetsExcelGoogle DocsPowerPointPM toolsEvent designActivation experienceConcert designFestival designLive event design

Schedule & Flexibility

Hours per week:40

Schedule:standard

Weekend work:Required

About Baramey Production Company Limited

Visit Website

Baramey seeks to create a nurturing environment for artists, songwriters, and the people behind the music.

Industry

Entertainment

More at Baramey Production Company Limited

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About the role

Support the Event Manager and project team in keeping every project organized, on , and well coordinated from planning through to event completion.
Create and maintain master event timeline; follow up.
Break down tasks by design, operations, vendor, city hall.
Track deadlines daily.
Follow up with vendors on quotes, contracts, technical details, setup.
Collect and organize documents.
Confirm load-in / load-out times.
Report issues to Event Manager.
Prepare city hall documentation: manpower lists, event overview, site layout attachments.
Track submission dates; follow up on mission letter approval with City Hall.
Coordinate with designers, floor coordinator, operations.
Internal meetings; send meeting notes and action lists.
Track internal deliverables and update in Asana.
Prepare checklists, track task completion, report status to Event Manager.
Help monitor project budget and expenses.
Arrange meetings, site visits, rehearsals, and project briefings.
Maintain project documents and keep files organized.
Coordinate with internal team, vendors, freelancers, and suppliers.
Follow up on assigned tasks and ensure deadlines are met.
Responsible for stage materials, event layout, signage/wayfinding, stage visuals, 3D renders, tickets, wristbands, and merchandise.
Coordinate with the production team on technical specs.
Revise designs based on feedback from the Manager.
Prepare final art for printing and production.
Support last-minute design needs during event period.
Work closely with Event Managers and the Production team to ensure designs can be produced correctly.
Update art based on client or internal feedback.
Organize design files and maintain brand consistency.
Support creative ideas during project planning.

Requirements

Bachelor's Degree.
Project coordination, event coordination, marketing operations, or production support for 2 years.
Strong organizational skills; comfortable building and maintaining timelines, checklists, and tracking spreadsheets.
Experience with document management and file organization.
Proficiency in Google Sheets/Excel, Google Docs, PowerPoint, and ability to learn PM tools quickly.
Event or activation experience (concert, festival, or live event).
Asana or similar project management tool experience.
Experience preparing city hall documentation, permits, or regulatory submissions (Cambodia or SEA).
Vendor coordination or timeline tracking experience.
Experience creating master timelines and breaking into task categories (design, operations, vendor).
Familiarity with budget tracking or expense monitoring.
Excellent written and verbal communication; comfortable following up with internal and external s.
Proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign).
Portfolio demonstrating 3+ event/live-event design projects (stage, signage, or printed materials).
Ability to deliver high-quality under tight deadlines (1–2 week turnarounds).
Strong attention to detail; understanding of print specifications and file preparation for production.
Live event, concert, or festival design background.
Motion graphics or video design.