•Job Summary
The PA to the CEO provides comprehensive, confidential support to the CEO while concurrently managing company expenses, identifying cost-saving opportunities, and ensuring financial discipline across departments. This role acts as a trusted partner to the CEO, streamlining operational efficiency and guarding company resources.
- Executive Support & Administration
- Calendar Management: Meticulously manage the CEO's complex, frequently shifting calendar, including prioritizing meetings and appointments.
- Communication Gatekeeping: Act as the primary point of contact, screening calls, emails, and correspondence; drafting responses on behalf of the CEO.
- Travel & Logistics: Arrange comprehensive travel if needed itineraries, including international/domestic flights, accommodation, and transportation.
- Meeting Coordination: Organize board meetings, conferences, and staff briefings; prepare agendas, take detailed minutes, and track action items.
- Confidentiality: Handle highly sensitive, confidential corporate information with extreme discretion.
- Cost Control & Financial Management
- Expense Management: Review, approve, and process CEO and executive expense reports to ensure compliance with company policies.
- Budget Tracking: Monitor departmental budgets, identifying variances and investigating unnecessary expenditures.
- Cost Optimization: Proactively analyze business operations, procedures, and vendor contracts to identify opportunities for reducing costs and increasing efficiency.
- Reporting: Generate regular financial reports, briefings, and analyses for the CEO to aid in strategic decision-making.
- Procurement Support: Collaborate with vendors and procurement teams to negotiate better rates and monitor service levels.
- Prepare and take off BOQ for respective project for Construction and MEP design drawings.
◦ Supporting assignment for MD if needed.
