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SOS Children's Villages of CambodiaPhnom PenhActive opening
SOS Children's Villages of Cambodia

Admin and Procurement Officer

Non-profitPosted 1 mo ago

Location

Phnom Penh

Job Type

FULLTIME

Level

Individual Contributor

Work Mode

On-site

Industry

Non-profit

Languages

Khmer, English

Apply Now

About the role

  • The Admin and Procurement Officer ensure effective administrative management, transparent procurement, and HR documentation support at the SOS Cambodia location.
  • The role enables smooth daily operations by managing office systems, procurement processes, staff administration records, and logistics in line with SOS Cambodia policies, internal control standards, and the Cambodia Labour Law.
  • Manage daily office administration and filing systems.
  • Maintain records of official letters, contracts, asset lists, and key documents.
  • Ensure office supplies, equipment, and logistics are available for operations.
  • Support organization of meetings, workshops, and events.
  • Maintain asset register and inventory of equipment and furniture.
  • Ensure proper maintenance of office and village facilities.
  • Manage incoming and outgoing correspondence.
  • Conduct procurement of goods and services according to SOS procurement procedures.
  • Collect quotations, prepare comparison sheets, and submit for approval.
  • Prepare purchase requests and purchase orders.
  • Coordinate with Finance for payment processing after goods/services are verified.
  • Verify goods received against purchase orders and invoices.
  • Maintain complete procurement files for audit and review.
  • Ensure transparency, fairness, and value for money in all purchases.
  • Maintain updated staff personal files (contracts, IDs, leave records, evaluations).
  • Track staff attendance, leave, and timesheets.
  • Support recruitment logistics (shortlisting, interviews, documentation, onboarding).
  • Facilitate new staff ind.

Required Skills

Administrative ManagementTransparent ProcurementHR Documentation SupportOffice Systems ManagementProcurement Processes ManagementStaff Administration Records ManagementLogistics ManagementFiling Systems ManagementRecord KeepingOffice Supplies ManagementEquipment ManagementMeeting OrganizationWorkshop OrganizationEvent OrganizationAsset Register MaintenanceInventory ManagementFacilities MaintenanceCorrespondence ManagementGoods and Services ProcurementQuotation Collection

About SOS Children's Villages of Cambodia

Visit Website

SOS Children’s Villages Cambodia (www.soscambodia.org) is a Member Association (MA) of the SOS Children’s Villages International federation, which is one of the largest non-for-profit organisations in the world dedicated to improving the lives of children and young people without parental care or at risk of losing it. We are committed for safeguarding and protecting children in our programmes by having zero tolerance policy in this regard. We are further committed to provide a safe environment for staff and children, young people and adults with whom we work, where human rights are respected and upheld, and healthy relations fostered by building organisational systems, capacity, and awareness on PSHEA (prevention and protection against sexual harassment, exploitation and abuse) guidelines. All our co-workers are obliged to follow SOS regulation on Child and Youth Safeguarding, PSHEA and Code of Conduct. We are an equal opportunity employer that is committed to diversity and inclusion in the workplace. SOS Children’s Villages Cambodia has been active in the country for more than 20 years. Through its program interventions in 7 provinces SOS Children’s Villages Cambodia provides long term family-based care, protection, education, health care and community-based programs to thousands of children and youth. To support us with this important responsibility we are now looking for a committed:

Industry

Non-profit

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