Event Manager

• Brainstorming, proposing creative ideas and innovative thinking to develop unique event plans and engaging event concepts.
• Identifying and negotiating potential clients, partners and sponsorship opportunities.
• Drafting and reviewing agreements includes venues, partner and sponsor agreements.
• Developing and maintaining a positive relationship with partners, vendors, and team members.
• Conducting monthly revenue reporting and staying up to date with event activities and conducting the event economic survey.
• Carrying out administrative duties such as booking venue for those working on events and producing spreadsheets (e.g., on the numbers of attendees expected)
• Setting clear objectives and targets for events, working alongside internal and external teams to plan and promote events and liaising with clients.
• Gathering feedback and data after an event (e.g., on attendance or sign-ups to google sheet form) and using it to inform decisions/future plans.
• Preparing budget for events and managing spending accordingly
• Problem solving and hosting during an event.

Host in-house events

• Proposing ideas and event concert thyme and activity
• Working with procurement team to purchase the logistic for each event
• Overseeing the whole team activities to host successful events
• Organizing a weekly meeting with internal team involving the operation, cleaning, security to update and follow up on each team progress
• Working closely with the manpower team to organize the decoration and logistics for each event
• Delegating the tasks to each team such as marketing team, vendor team, volunteer team, ticketing team and oversee them
• Preparing a budget and expense for each event
• Hosting a feedback session after each event
• Communicating with the suppliers to ensure a good quality of the products and services.

Host client’s events or space rental

• Responding to the client's inquiry and feedback from all communication channels such as email, Telegram, WhatsApp
• Identifying the potential client, meet and tour clients around the campus
• Coordinating with vendors, exhibitors and stakeholders during event planning
• Managing event set up, tear down, and follow-ups
• Issuing the invoice, agreement and quotation for the clients
• Working with accountants to process the invoice and follow up on the payment
• Establishing standardized event procedures
• Building and connecting with event organizers and management firms to promote the event space
• Tracking event key performance areas and identifying the items to work on for future events
• Leading the team to work effectively and efficiently.
• Applying permission event permits

• Bachelor's degree in public relations, Hospitality, Business Administration, or a related field.
• Minimum of 3 years of experience in event management, preferably in a similar industry.
• Demonstrated ability to effectively interact with people of diverse socioeconomic, cultural, disability, and ethnic backgrounds.
• Proficiency in various event software.
• Expert interpersonal skills and Risk management experience
• Strong organizational and project management skills with the ability to manage multiple events simultaneously.
• Excellent communication and interpersonal skills to build relationships with clients, vendors, and partners.
• Creative and innovative thinking to develop unique and engaging event concepts.
• Proficient in Microsoft Office Suite, event management software, and social media platforms.
• Familiarity with event budgeting, financial management, and risk assessment.
• Ability to work under pressure and meet tight deadlines.