Responsibilities and Duties: Main Duties
- Prepare and update unit structures according to staff changes and management approval.
- Prepare and maintain Position Structure, Name Structure, and Photo Structure.
- Collect and record structural information, including adjusting structures, transferring duties, full-time/appointed staff, appointments/promotions, resignations, and terminations.
- Support study and data preparation for creating, modifying, entering, or deleting positions, groups, departments, offices, or units.
- Prepare Org Data, Headcount, and related information to support team leader analysis and requests.
- Maintain versions and history of structural modifications in an orderly and easy-to-track manner.
- Store and manage company structural documents, both hard and soft copies, in an organized and easily retrievable way.
- Prepare monthly reports for the respective supervisor or management.
- Report work and participate in solving related work problems.
- Maintain order, discipline, and internal company regulations.
- Perform other duties as instructed by management. Occasional Duties
- Support the preparation of Presentations, Meeting Materials, and documents for OD-related meetings.
- Assist in preparing forms, checklists, trackers, and supporting documents for the HR Support section.
- Support the preparation of data or documents for structural modification projects.
- Participate in supporting other HR/OD projects as assigned.
- Assist in coordinating work within the department when a member is absent.
