Contract Staff Responsible for National and International Relations and Protocol

• International Communications and Coordination: Professionally communicate in English and/or French with international partners, institutions, organizations, experts, guests, and other stakeholders.
• Prepare, review, and respond to official letters, emails, invitations, announcements, and other correspondence in English and/or French.
• Coordinate communications between university leadership and international partners regarding meetings, visits, events, cooperation, and other official matters.
• Assist in preparing summary documents, key points for speeches, agendas, meeting documents, presentations, and other materials required for discussions with international parties.
• Facilitate communication between international guests and relevant university units, faculties, centers, and officials.
• Ensure timely, clear, and professional communication, and follow up on responses and pending tasks.
• Coordination of National and International Guest Reception and Hospitality: Coordinate the arrangements for visits of delegations, professors, researchers, students, experts, government representatives, development partners, and other official guests.
• Organize and coordinate hospitality services, including reception, transportation, accommodation, food, beverages, and other necessary services.
• Arrange schedules, programs, and detailed itineraries for guest visits.
• Facilitate guest reception and departure at the airport when necessary.
• Ensure international guests receive professional hospitality support throughout their stay and mission at the university.
• Coordinate with relevant university units and external service providers to ensure smooth hospitality arrangements.
• Event Site Arrangement and Coordination: Coordinate the arrangement of venues for international meetings, official visits, workshops, conferences, protocol events, and other events.
• Organize and coordinate meeting rooms, seating plans, audio-visual equipment, translation/interpretation equipment, signage, national flags, nameplates, registration desks, and other logistical requirements.
• Coordinate with stakeholders to ensure venues are prepared and suitable before guest arrival.
• Assist in organizing event programs, agendas, guest lists, invitations, registration, and related documentation.
• Support event execution and ensure activities proceed according to the approved program and schedule.
• Follow up after meetings, visits, and events, including collecting feedback and preparing summary reports of outcomes when necessary.
• Official Protocol: Support the implementation of protocol and official procedures for visits, meetings, ceremonies, and events involving government leaders, diplomatic representatives, international delegations, and other distinguished guests.
• Coordinate seating arrangements, order of precedence, national flags, national anthems, guest identification, reception, and other official arrangements.
• Assist in preparing guest lists and identifying VIPs, distinguished guests, and relevant representatives.
• Coordinate with state institutions and relevant authorities when required.

Language: English

• Fluent is required. French is prioritized. Cultural Level: Bachelor's degree in International Relations, International Cooperation, Public Administration, Public Relations, Foreign Languages, Hospitality Management, Business Management, or related fields. Work Experience: At least 2 to 3 years of work experience in international relations, cooperation, administration, protocol, hospitality, event organization, public relations, or related fields. Skills and Knowledge: General and Technical Skills: Excellent proficiency in English, both written and spoken, is a mandatory requirement. Proficiency in French is an advantage and a priority. Good knowledge of Khmer language, culture, and Cambodian protocol. Work experience with international organizations, universities, government institutions, embassies, development partners, or foreign delegations is an advantage. Experience in organizing official meetings, conferences, workshops, international visits, or institutional events is prioritized. Excellent writing and speaking skills in English and/or French. Good computer skills, especially Microsoft Word, Excel, PowerPoint, Outlook/Email, and online communication programs. Soft Skills: Good interpersonal and diplomatic communication skills. Good understanding of international relations and professional ethics. Knowledge of Cambodian official protocol and customs. Good event organization and coordination skills. Service-oriented mindset and high attention to hospitality. Ability to work with leaders, senior officials, international guests, government representatives, and diverse stakeholders. Ability to manage multiple tasks simultaneously and work under time pressure. Good problem-solving and coordination skills. Professionalism, integrity, confidentiality, and high sense of responsibility. Ability to work independently.